WELSH CHESS UNION CONSTITUTION

(with changes agreed at 2015 AGM added)

1. TITLE 

The organisation shall be called the Welsh Chess Union (hereinafter “the Union”) and its

address shall be that of the Executive Director or such other place as the Management Board

(hereinafter “the Board”) may decide.

2. CONSTITUTION

The Union shall consist of:

i) County Associations or Zones within the geographical area of Wales which have been admitted to the Union;

ii) Clubs within that area which are members of such a County Association or Zone or which have been recognised under Article 4;

iii) Registered members as defined in Article 4;

iv) Honorary members as defined in Article 5;

v) Other Welsh chess organisations approved by the Management Board, subject to ratification at the next AGM.

3. OBJECTS

The objects of the Union shall be to:

i) Promote ii) Organise iii) Regulate

the playing of competitive chess throughout Wales.

4. MEMBERSHIP & SUBSCRIPTION

i) Application for admission to the Union by a County Association or Zone shall be made to

the Executive Director and such applications shall be accompanied by the names of affiliated

clubs and their respective secretaries.

ii) The Board is authorised to accept or reject any such applications, subject to ratification at the next AGM.

iii) Each County or Zone admitted to the Union shall be entitled to elect a delegate to serve on

each of the main committees of the Union listed in Article 6(iv) and an honorary Vice-President

to the WCU whose sole administrative function within the WCU shall be to sit on the

Appeal Committee referred to in 6(vi).

iv) Any club having registered four or more members with the Union through a County

Association or Zone shall be recognised by the Union as an affiliated club.

v) Any other club which has four or more of its members registered as members of the Union

may apply to the Management Board to be recognised as an affiliated club.

vi) Any individual registered by an affiliated club, County or Zone shall be recognised as a

member of the Union and shall be entitled to vote at General Meetings.

vii) Membership, carrying the same entitlement to vote, may also be granted to an individual

who makes a direct application to the Executive Director or other person designated by the

Management Board.

viii) Officers of the Union and Zone delegates must be registered members of the Union.

ix) Subscriptions payable by registered members, and any other class of membership as may

be determined from time to time, shall be decided at a General Meeting of the Union.

x) Affiliated bodies shall be charged in accordance with the number of their members on the

last Union membership list.

xi) Dues shall be paid by affiliated bodies to the Union by 30 November each year, in respect

of the season commencing on the previous 1 September.

5. HONORARY LIFE MEMBERS 

The Union shall have the power, to be exercised at an Annual General Meeting, to elect as an

Honorary Life Member any person whose position among chess players or whose services in

the interests of the game are such as to entitle him or her to this distinction and who has been

approved by the Board for election. An Honorary Member shall be entitled to attend and vote

at General Meetings of the Union.

6. OFFICERS & COMMITTEESi) ANNUAL GENERAL MEETING

i) ANNUAL GENERAL MEETING

An Annual General Meeting shall be held each calendar year. At least 56 days prior to the

AGM, the Executive Director shall announce the date and venue of the AGM. A notice placed

on the Union website shall discharge this responsibility. At least 14 days prior to the AGM, the

Executive Director shall put a copy of the agenda on the website and send a copy to officers

of the Union, Zone Secretaries and secretaries of affiliated clubs. The business of the AGM

shall be:

a) Minutes of the last AGM and any intervening Special General Meeting

b) Annual report of the Executive Director

c) Annual report of the Finance Director, with the presentation of accounts for the financial

year ending the previous 31 August, together with the report of the independent accountant

d) Annual reports of Directors

e) Reports called for by the Board

f) Election of:

  • President, Vice-President, Executive Director, Deputy Executive Director,
  • Directors of Finance, Home Chess, International Chess, Junior Chess, Publicity,
  • Development, Ladies Chess and Rating,
  • Chairman of Selectors, Chief Arbiter, FIDE Delegate, Rapidplay Rating Officer and
  • any other officers recommended by the Board

g) Appointment of an Independent Accountant, who shall not be an officer of the Union.

h) The Election of Honorary Members

i) Other business of which due notice shall have been given. Any notice of motion or any

other matter for inclusion in the agenda shall be submitted to the Executive Director not later

than 28 days prior to the meeting.

Twelve shall be a quorum at an AGM.

ii) SPECIAL GENERAL MEETING

The Executive Director shall call a special General Meeting within twenty-eight days of receipt

of a written petition signed by not less than six registered members. At least 14 days prior to

the meeting, the Executive Director shall put a copy of the agenda on the website and send a

copy to officers of the Union, Zone Secretaries and secretaries of affiliated clubs.

Twelve shall be a quorum at a Special General Meeting.

iii) MANAGEMENT BOARD

The Union shall be governed by a Management Board comprising President, Executive

Director, Deputy Executive Director, Finance Director, Director of Rating, the Directors of the

main committees listed in Article 6(iv) together with one delegate from each Zone within the

Union. It shall meet under the chairmanship of the Executive Director as often as is deemed

necessary for the efficient conduct of the Union’s affairs but at least  twice annually. The

Executive Director shall give at least fourteen days notice to Board members. Five shall be a

quorum.

iv) COMMITTEES

A: General

The President and Executive Director are ex-officio members of all committees and the

committees have the power to co-opt. Such co-opted members shall not have a vote. Main

committees shall not take decisions involving the outgoing of Union funds without the prior

consent of the Finance Director. Each main committee is responsible for the use of funds

raised by itself but must submit accounts to the Finance Director on request.

B: Main Committees

a) The Home Chess Committee shall comprise the Director of Home Chess, one delegate

from each zone and a delegate nominated by the Welsh Ladies Committee.

b) The International Chess Committee shall comprise the Director of International Chess, one

delegate from each zone and a delegate nominated by the Welsh Ladies Committee.

c) The Junior Committee shall comprise the Director of Junior Chess, one delegate from each

zone and a delegate nominated by the Welsh Ladies Committee.

d) The Publicity Committee shall comprise the Director of Publicity, one delegate from each

zone and a delegate nominated by the Welsh Ladies Committee.

e) The Development Committee shall comprise the Director of Development, one delegate

from each zone and a delegate nominated by the Welsh Ladies Committee.

f) The Welsh Ladies Committee shall comprise the Director of Ladies Chess plus one

delegate from each zone.

The Main Committees of the WCU shall meet at least once annually which may be by formal

electronic means and reported to Management Board meeting.

C: Other Committees

a) Selection Committee

The selection of individuals or teams to represent the Union in international tournaments or

matches, excluding events within the responsibility of the Junior Selection Committee, shall

be decided by a committee comprising:

  • the Chairman of Selectors,
  • the International Director,
  • an elected representative from each zone, and
  • the Director of Rating.

b) Junior Selection Committee

The members of the Junior Selection Committee shall be the elected members of the Junior

Committee and a quorum shall be three. The Junior Selection Committee shall be responsible

for selection to represent Wales for all junior  events.

v) POWERS OF THE BOARD

a) The Board shall have the power to fill an office made vacant by resignation or any other

cause and a person so appointed shall serve until the next Annual General Meeting.

b) The Board shall have the power to legislate for any eventuality not provided for in its

constitution and its power shall be binding subject to the pending ratification by a General Meeting.

c) The Board shall have the power to inquire into and take disciplinary action in respect of the

following offences:

1) Non-payment of subscriptions

2) Illegal activities involving the affairs of the Union

3) Conduct of any member, club, County or Zone calculated to bring the Union into disrepute

4) Illegal conduct

5) Failure to comply with the laws of chess and/or the rules governing play at any international

or home competition, congress or tournament involving the Union except that where the rules

of the competition concerned provide for an Appeals Committee to decide the matter, or for the

decision of the Controller of the competition to be final, the Management Board shall not consider

the matter.

Every inquiry held by, or on behalf of, the Union concerning the conduct of any individual, club,

County or Zone shall be conducted in accordance with the principles of natural justice and, in

particular, the individual shall have the right to be present, or the club, County or Zone the right

to be represented, throughout the inquiry and to furnish evidence.

The Board may after inquiry take whatever action it sees fit.  Such action may include suspension

or expulsion of any member, club, County or Zone whom they consider guilty of each, or any, of

the offences above.

vi) RIGHT OF APPEAL 

The decisions of the Board shall be forwarded by the Executive Director to all parties concerned

who shall have the right to appeal against an adverse decision. The appeal must be lodged with

the Executive Director within twenty-one days of the Board’s decision and such appeal shall state

the grounds on which it is made. The appeal shall be considered by the President and the elected

Zonal Vice-Presidents to the Union in accordance with the same principles as Management Board

enquiries under paragraph (v) above. The decision of the Management Board may only be overturned

if it is considered to be one which no reasonable person could reach.  The decision of the appellate

body shall be final.

Neither the President nor any Vice-President shall take part in consideration of an appeal if that person

took part in the deliberations leading to the decision of the Board which is the subject of the appeal.

7. LAWS OF THE GAME 

Except as otherwise provided by the rules of the event in question the FIDE laws of chess shall be

binding on all members, affiliated clubs, Counties and Zones.

8. COMPETITIONS

a) The controller of the Welsh Championship and Welsh Open Congress shall be approved by the

Chief Arbiter.

b) The following competitions are deemed to be closed:

i) The Welsh Championship

ii) The Welsh Ladies Championship

iii) The Welsh Rapid Play Championship

iv) All Welsh Junior Championships designated closed by the Junior Committee.

c) The Selection Committee shall exclude from consideration for international events those players

who have not actively associated themselves with Welsh Chess.

9. QUALIFICATION RULES

i) Closed Championships

The qualification for a person to take part in a closed Championship organized by the WCU, subject

to any specific rules laid down by the Organizing Committee, is one or more of the following:

a) Birth in Wales

b) Child of a person who was born in Wales

c) Spouse or civil partner of a person who was born in Wales

d) For the Welsh Championship (Henry Golding Trophy) and the Welsh Ladies Championship, any

previous winner of the corresponding event.

(dd) Ten years consecutive residence in Wales at any time prior to the event in question.

e) Residence in Wales for at least two years immediately before the event in question.

f) Competing in the equivalent Championship in at least one of the previous three years.

In addition at the time of entry to a closed championship a player must be a registered member of

the WCU and registered as a Welsh player by FIDE.

ii) Junior Events

a) In order to take part in a closed championship, a player must be under the relevant age for that event.

b) A player must be qualified to take part either

(i) by virtue of at least one of the clauses in 9(i) above; or

(ii) thoughout the period of six months immediately before the event in question

  • by virtue of attendance as a student at a school or establishment of further or higher eductaion in
  • Wales; or
  • by virtue of residence in Wales.

c) Subject to paragraph (a) above, a player who has represented the Union in any junior international

event remains qualified to take part in junior closed championships.

d) The requirement for all players to be registered members of the WCU may be waived in junior events

at the discretion of the Junior Committee.

iii) International Representation

The qualification for a person to represent Wales in either team or individual events organised under the

auspices of FIDE is one or more of the following:

a) Birth in Wales

b) Child of a person who was born in Wales

c) Spouse of a person who was born in Wales, provided that the spouse possesses a British passport.

(cc) ten years’ consecutive residence in Wales at any time prior to the selection meeting for the event

d) Residence in Wales throughout the three years ending immediately prior to the selection meeting for

the event. The period of qualification begins from the occasion that a home address in Wales is supplied

at the time of a registration in the WCU or an affiliated club or zone.

e) This period of residence and registration shall be reduced to any period of at least two years before they

can represent Wales, for any player who has neither represented another country in a FIDE event including

continental, individual and team events, nor has held a FIDE rating with another country in any of the five

years prior to the date of first registration with the WCU.

f) Players who are up to and under the age of 18 years prior to the date of first registration with the WCU

shall have their period of registration and residence reduced to one year before they can represent Wales.

g) To represent the Union in a junior international event organised under the auspices of FIDE a player

must either be one

(i) who would be qualified to take part in a junior event which is a closed championship, were it held at the

same time, by virtue of 9(ii)(b) above; or

(ii) who has represented the Union in a previous junior international event held under the auspices of FIDE.

NON FIDE EVENTS

The qualification for a player to represent Wales in events organised outside FIDE auspices is registration

with the WCU at the time that the selection is made.

JUNIOR EVENTS

A junior event is one from which are excluded all players 20 years of age or over on 1 January in the year

in which the event begins.

10. ALTERATIONS TO THE CONSTITUTION

No alteration of, or addition to, the Constitution and Rules of the Union except for consequential re-numbering,

shall be made except at the AGM or a Special General Meeting.

The Executive Director shall receive in writing by the 10th of the month immediately prior to the published date

of the AGM, the full proposed alteration or addition which shall be stated in the notice of business for the meeting

and such proposal shall be voted on without amendment thereto.

11. USE OF E-MAIL

Any right or duty to notify a matter under the constitution may be exercised or,as the case may be, discharged

by sending the notification by electronic mail to the last known e-mail address of the recipient. A paper version

of the communication shall be sent to such a recipient if he or she requests it.