WELSH CHESS UNION CONSTITUTION

     (with changes agreed at 2020 AGM added)

  1. TITLE 

      The organisation shall be called the Welsh Chess Union (hereinafter “the Union”)
       and its address shall be that of the Executive Director or such other place as the
       Management Board (hereinafter “the Board”) may decide.

  1. CONSTITUTION

      The Union shall consist of:

       (i) County Associations or Zones within the geographical area of Wales which have
        been admitted to the Union;

       (ii) Clubs within that area which are members of such a County Association or Zone
        or which have been recognised under Article 4;

        (iii) Registered members as defined in Article 4;

        (iv) Honorary members as defined in Article 5;

        (v) Other Welsh chess organisations approved by the Management Board, subject
        to ratification at the next AGM.

      3. OBJECTS

      The objects of the Union shall be to:

      (i) Promote

       (ii) Organise

       (iii) Regulate

      the playing of competitive chess throughout Wales.

      4.MEMBERSHIP & SUBSCRIPTION

       (i) Application for admission to the Union by a County Association or Zone shall
       be made to the Executive Director and such applications shall be accompanied by
       the names of affiliated clubs and their respective secretaries.

        (ii) The Board is authorised to accept or reject any such applications, subject to
        ratification at the next AGM.

        (iii) Each County or Zone admitted to the Union shall be entitled to elect a
        delegate to serve on each of the main committees of the Union listed in Article
        6(iv) and an honorary Vice-President to the WCU whose sole administrative
        function within the WCU shall be to sit on the Appeal Committee referred to in
         6(vi).

         (iv) Any club having registered four or more members with the Union through a
         County Association or Zone shall be recognised by the Union as an affiliated
          club.

         (v) Any other club which has four or more of its members registered as
         members of the Union may apply to the Management Board to be recognised as
         an affiliated club.

         (vi) Any individual registered by an affiliated club, County or Zone shall be
         recognised as a member of the Union and shall be entitled to vote at General
         Meetings.

         (vii) Membership, carrying the same entitlement to vote, may also be granted to
          an individual who makes a direct application to the Executive Director or other
          person designated by the Management Board.

         (viii) Officers of the Union and Zone delegates must be registered members of the Union.

          (ix) Subscriptions payable by registered members for a season of 12 months commencing on 1st
          September shall be decided at a General Meeting of the Union. Different subscription rates may be
          determined for different classes of registered member. Junior members shall form such a class.
          A junior member is a person who is under 18 at the start of the season in question.

          (x) Affiliated bodies shall be charged in accordance with the number of their members on the last
          Union membership list.

           (xi) Dues shall be paid by affiliated bodies to the Union by 30 November each year, in respect of
           the season commencing on the previous 1 September.

           5. HONORARY LIFE MEMBERS 

           The Union shall have the power, to be exercised at an Annual General Meeting, to elect as an
           Honorary Life Member any person whose position among chess players or whose services in the 
           interests of the game are such as to entitlehim or her to this distinction and who has been
           approved by the Board for election. An Honorary Member shall be entitled to attend and vote at
           General Meetings of the Union.

           6. ANNUAL GENERAL MEETING AND OFFICERS & COMMITTEES

          (i) ANNUAL GENERAL MEETING

          An Annual General Meeting shall be held each calendar year. At least 31 days prior to the AGM, the
          Executive Director shall announce the date and venue of the AGM. A notice placed on the Union
          website shall discharge this responsibility. At least 14 days prior to the AGM, the Executive Director
          shall put a copy of the agenda on the website and send a copy to officers of the Union, Zone
          Secretaries and secretaries of affiliated clubs. The business of the AGM shall be:

           (a) Minutes of the last AGM and any intervening Special General Meeting

           (b) Annual report of the Executive Director

           (c) Annual report of the Finance Director, with the presentation of accounts for the financial year
           ending the previous
           31 August, together with the report of the independent accountant

           (d) Annual reports of Directors

          (e) Reports called for by the Board

          (f) Election of:

  • President, Vice-President, Executive Director, Deputy Executive Director,
  • Directors of Finance, Home Chess, International Chess, Junior Chess, Publicity, Development, Women’s Chess and Rating,
  • Chairman of Selectors, Chief Arbiter, FIDE Delegate, Rapidplay Rating Officer and
  • any other officers recommended by the Board(g) Appointment of an Independent Accountant, who shall not be an officer of the Union(h) The authorization of payment of officers’ honoraria for the preceding financial year(i) The Election of Honorary Members(j) Other business of which due notice shall have been given. Any notice of motion or any other matter for inclusion in the agenda shall be submitted to the Executive Director not later than 28 days prior to the meeting.

           Twelve shall be a quorum at an AGM.

          (ii) SPECIAL GENERAL MEETING

          The Executive Director shall call a special General Meeting within twenty-eight days of receipt of a
          written petition signed by not less than six registered members. At least 14 days prior to the
          meeting, the Executive Director shall put a copy of the agenda on the website and send a copy to
          officers of the Union, Zone Secretaries and secretaries of affiliated clubs. Twelve shall be a quorum
          at a Special General Meeting.

         (iii) MANAGEMENT BOARD

         The Union shall be governed by a Management Board comprising President, Executive Director,
         Deputy Executive Director, Finance Director, Director of Rating, the Directors of the main
         committees listed in Article 6(iv) together with one delegate from each Zone within the Union. It
         shall meet under the chairmanship of the Executive Director as often as is deemed necessary for the
         efficient conduct of the Union’s affairs but at least  twice annually. The Executive Director shall give
         at least fourteen days notice to Board members. Five shall be a quorum.

         (iv) COMMITTEES

          A: General

          The President and Executive Director are ex-officio members of all committees and the committees
          have the power to co-opt. Such co-opted members shall not have a vote. Main committees shall not
          take decisions involving the outgoing of Union funds without the prior consent of the Finance
          Director. Each main committee is responsible for the use of funds raised by itself but must submit
          accounts to the Finance Director on request.

         B: Main Committees

         (a) The Home Chess Committee shall comprise the Director of Home Chess, one delegate from each
         zone and a delegate nominated by the Welsh Women’s Committee.

         (b) The International Chess Committee shall comprise the Director of International Chess, one
         delegate from each zone and a delegate nominated by the Welsh Women’s Committee.

         (c) The Junior Committee shall comprise the Director of Junior Chess, one delegate from each zone
         and a delegate nominated by the Welsh Women’s Committee.

         (d) The Publicity Committee shall comprise the Director of Publicity, one delegate from each zone
         and a delegate nominated by the Welsh Women’s Committee.

         (e) The Development Committee shall comprise the Director of Development, one delegate from
         each zone and a delegate nominated by the Welsh Women’s Committee.

          (f) The Welsh Women’s Committee shall comprise the Director of Women’s Chess plus one
          delegate from each zone.

          The Main Committees of the WCU shall meet at least once annually which may be by formal
          electronic means and reported to Management Board meeting.

         C: Other Committees

         (a) Selection Committee

         The selection of individuals or teams to represent the Union in international tournaments or
         matches, excluding events within the responsibility of the Junior Selection Committee, shall be
         decided by a committee comprising:

  • the Chairman of Selectors,
  • the International Director,
  • an elected representative from each zone, and
  • the Director of Rating.(b) Junior Selection Committee

          The members of the Junior Selection Committee shall be the elected members of the Junior
          Committee and a quorum shall be three. The Junior Selection Committee is responsible for the
          selection of players to represent Wales in any event which excludes players who are 18 or over at
          any time during the 12 months immedeately  prior to that event.

         (v) POWERS OF THE BOARD

         (a) The Board shall have the power to fill an office made vacant by resignation or any other cause
         and a person so appointed shall serve until the next Annual General Meeting.

         (b) The Board shall have the power to legislate for any eventuality not provided for in its
         constitution and its power shall be binding subject to the pending ratification by a General Meeting.

         (c) The Board shall have the power to inquire into and take disciplinary action in respect of the 
         following offences:

         1) Non-payment of subscriptions

         2) Illegal activities involving the affairs of the Union

         3) Conduct of any member, club, County or Zone calculated to bring the Union into disrepute

         4) Illegal conduct

         5) Failure to comply with the laws of chess and/or the rules governing play at any international or
         home competition, congress or tournament involving the Union except that where the rules of the
         competition concerned provide for an Appeals Committee to decide the matter, or for the decision
         of the Controller of the competition to be final, the Management Board shall not consider the
        matter.

        Every inquiry held by, or on behalf of, the Union concerning the conduct of any individual, club,
        County or Zone shall be conducted in accordance with the principles of natural justice and, in
        particular, the individual shall have the right to be present, or the club, County or Zone the right to
        be represented, throughout the inquiry and to furnish evidence.

        The Board may after inquiry take whatever action it sees fit.  Such action may include suspension or
        expulsion of any member, club, County or Zone whom they consider guilty of each, or any, of the
        offences above.

        (vi) RIGHT OF APPEAL 

        The decisions of the Board shall be forwarded by the Executive Director to all parties concerned who
        shall have the right to appeal against an adverse decision. The appeal must be lodged with the
        Executive Director within twenty-one days of the Board’s decision and such appeal shall state the
        grounds on which it is made. The appeal shall be considered by the President and the elected Zonal
        Vice-Presidents to the Union in accordance with the same principles as Management Board
        enquiries under paragraph (v) above. The decision of the Management Board may only be
        overturned if it is  considered to be one which no reasonable person could reach.  The decision of the
        appellate body shall be final. Neither the President nor any Vice-President shall take part in
        consideration of an appeal if that person took part in the deliberations leading to the decision of the
        Board which is the subject of the appeal.

        7. LAWS OF THE GAME 

        Except as otherwise provided by the rules of the event in question the FIDE laws of chess shall be
        binding on all members, affiliated clubs, Counties and Zones.

         8. COMPETITIONS

         (a) The controller of the Welsh Championship and Welsh Open Congress shall be approved by the
         Chief Arbiter.

         (b) The following competitions are deemed to be closed:

         (i) The Welsh Championship

         (ii) The Welsh Ladies Championship

         (iii) The Welsh Rapid Play Championship

         (iv) All Welsh Junior Championships designated closed by the Junior Committee.

         (c) The Selection Committee shall exclude from consideration for international events those players
         who have not actively associated themselves with Welsh Chess.

        9. QUALIFICATION RULES

        (i) Closed Championships

        The qualification for a person to take part in a closed Championship organized by the WCU, subject
        to any specific rules laid down by the Organizing Committee, is one or more of the following:

        (a) Birth in Wales

         (b) Child of a person who was born in Wales

         (c) Spouse or civil partner of a person who was born in Wales

         (d) For the Welsh Championship (Henry Golding Trophy) and the Welsh Ladies Championship, any
         previous winner of the corresponding event.

         (e) Ten years consecutive residence in Wales at any time prior to the event in question.

         (f) Residence in Wales for at least two years immediately before the event in question.

         (g) Competing in the equivalent Championship in at least one of the previous three years.

         In addition at the time of entry to a closed championship a player must be a registered member of
         the WCU and registered as a Welsh player by FIDE.

         (ii) Internal Junior Events

         (a) In order to take part in a closed championship, a player must be under the relevant age for that
         event.

         (b) A player must be qualified to take part either

         (i) by virtue of at least one of the clauses in 9(i) above; or

         (ii) thoughout the period of six months immediately before the event in question

  • by virtue of attendance as a student at a school or establishment of further or higher eductaion in
  • Wales; or
  • by virtue of residence in Wales.(c) Subject to paragraph (a) above, a player who has represented the Union in any junior international event remains qualified to take part in junior closed championships.(d) The requirement for all players to be registered members of the WCU may be waived in junior events at the discretion of the Junior Committee.

          (iii) International Representation

          The qualification for a person to represent Wales in either team or individual events organised
          under the auspices of FIDE is one or more of the following:

          (a) Birth in Wales

          (b) Child of a person who was born in Wales

          (c) Spouse of a person who was born in Wales, provided that the spouse possesses a British
          passport.

          (d) ten years’ consecutive residence in Wales at any time prior to the selection meeting for the
         event

          (e) Residence in Wales throughout the three years ending immediately prior to the selection
          meeting for the event. The period of qualification begins from the occasion that a home address in
          Wales is supplied at the time of a registration in the WCU or an affiliated club or zone.

          (f) This period of residence and registration shall be reduced to any period of at least two years
          before they can represent Wales, for any player who has neither represented another country in a
          FIDE event including continental, individual and team events, nor has held a FIDE rating with
          another country in any of the five years prior to the date of first registration with the WCU.

           (g) Players who are up to and under the age of 18 years prior to the date of first registration with
           the WCU shall have  their period of registration and residence reduced to one year before they can
           represent Wales.

           (h) To represent the Union in a junior international event organised under the auspices of FIDE a
           player must either be one

           (i) who would be qualified to take part in a junior event which is a closed championship, were it
           held at the same time, by virtue of 9(ii)(b) above; or

           (ii) who has represented the Union in a previous junior international event held under the auspices
           of FIDE.

           All persons (adults and juniors) in order to play for Wales at an International Event must be
           registered members of the Welsh Chess Union at the time of selection.

           NON FIDE EVENTS

           The qualification for a player to represent Wales in events organised outside FIDE auspices is
           registration with the WCU at the time that the selection is made.

            JUNIOR EVENTS

            A Welsh Junior event is one which includes only players who are under 18 on 1st September
            immediately prior to the evemt.

            10. ALTERATIONS TO THE CONSTITUTION

             No alteration of, or addition to, the Constitution and Rules of the Union except for consequential
             re-numbering, shall be made except at the AGM or a Special General Meeting.

             The Executive Director shall receive in writing by the 10th of the month immediately prior to the
             month in which the AGM is to be held, the full proposed alteration or addition which shall be
             stated in the notice of business for the meeting and such proposal shall be voted on without
             amendment thereto.

             Any change to the Constitution, voted on at the AGM, will require a majority of 2/3 of those
             at the AGM and eligible to vote.

            11.USE OF E-MAIL

             Any right or duty to notify a matter under the constitution may be exercised or,as the case may
             be, discharged by sending the notification by electronic mail to the last known e-mail address of
             the recipient. A paper version of the communication shall be sent to such a recipient if he or she 
             requests it.